When people talk about organization, productivity, meeting deadlines, or getting shit done, you usually hear something along the lines of having an editorial calendar or daily planner. (But spoiler alert: we are talking about Trello board templates today!)
I followed that advice of creating an editorial calendar back when I had a skincare blog. And the result?
I almost burned out from publishing content every day for three months everyday.
So what gives? Why is it that having an editorial calendar a bad idea?
It’s not so much a bad idea as it’s an incomplete idea when it comes to blogging. No one ever tells you how creating content helps you sell your own products.
So that makes you think you can plan your content and the cash will come. Sure, your content is part of your marketing and you’ll definitely need that.
But what about planning your year, quarters, sales, product ideas, your week, etc?
The truth is, there are so many dimensions to running a blog as your biz and if you only focus on one dimension, you’re not going to have a balance.
And that’s why the typical notebook planner that worked for me in college doesn’t work anymore. It’s also the same reason why a clearly outlined to-do list that worked for my 9-5 fails me now.
You might have hoards of files, piles of blogging resources that you’ve accumulated, and big boss ideas that are sitting on your back burner waiting to be executed.
And you don’t know where to start right?
But without a clearly laid out plan from top-to-bottom and left to right, things can quickly become overwhelming and fall through cracks. You might know this: I use Trello boards to organize all the different types of workflows, goals, and templates I use for my blog.
So today, I’m sharing with you the top five Trello board templates I use to go from a hot mess to completely under control.
You can find the other articles in this series here:
- 3 Reasons Why You’re Not Getting Stuff Done For Your Blog
- 5 Must-Have Trello Boards You Should Be Using to Streamline Your Business and Blog Like Yesterday (Yo, today’s topic!)
- 7 Clever Ways to Use Trello for Your Blog and Business
Let’s dive in!
#1 Trello board template: Annual Strategy
At the end of each year, this is the board where I plan out my big boss projects and ideas. I like to dream a bit here and explore some big ideas that I’ve found online (and sometimes offline).
But the game changer that happens in this board template is when you actually lay out a roadmap for yourself for the year. Split your year into four quarters and make these quarter micro-marathons.
The most important goal to set here is a sales or revenue goal that makes you feel excited about that quarter. Then come up with some project ideas that you will be working on to hit those goals.
I get really excited about this board. It’s not for the faint of heart, but for real bosses who have something valuable to offer.
#2 Trello board template: Content Workflow (Editorial Calendar)
This is probably the most popular board for the classic lifestyle blogger or YouTube content creator. If you’re someone who needs to churn out consistent content on a weekly basis, you’ll find this workflow very helpful.
I batch all my content creation these days so whenever I’m doing that, I manage all the content creation and publishing from this board. You might have heard it before, but I split the content creation process into five phases. You can read more about that here.
It doesn’t matter what format of content you’re creating: written, video, or audio, you can still use this workflow board. I would, however, create a different board for each medium you use to stay organized. For example, if you have a blog and a YouTube channel, create two separate boards and manage the content creation workflows separately.
If your content creation process is all over the place, you can download the exact Trello board template I use to get shit done. Simply enter your name and email to get immediate access.
#3 Trello board template: Client Funnel
If you offer services or coaching through your blog or website, this is the board you’ll want to watch your client acquisition process from. You might not think this is necessary, but when I worked at my former tech startup, we used a system that probably costs thousands of dollars each month.
Thankfully, as a small business, that’s not necessary. The processes are probably not so complicated too. But let’s face it, most people don’t just come through the door and purchase directly, especially if you offer a high priced service.
If the sales process intimidates you or burns you out, this board will help you watch what stage each client you’re pursuing is in. At a glance, you get to know exactly what you need to do to get each client to the next stage.
#4 Trello board template: Blogging Bank
This is easily one of my favorite boards! I love the name I’ve created for it and it does exactly what it says. Okay, it has less to do with “money”, but more to do with assets.
Let me explain.
Do you have those links and text templates that you just reuse again and again?
Let me guess.
You probably do.
Things like your Pinterest profile link, Facebook page link or that short bio you reuse each time you do a guest post.
It’s such a pain in the butt to have to actually open the URL to each link to grab it. I went through this exact pain last month when I was redesigning my website layout.
The Blogging Bank is a board template that stores and organizes all your digital assets such as your links, branding stuff, testimonials, and text templates. And each time you need something, this is your go-to board!
Unlike the other boards, this Trello board is less of a workflow board, but more of a storage net like Dropbox or your external hard drive.
#5 Trello board template: My Daily Workweek
Now that you have seen some high-level strategy Trello board ideas and some basic Trello board ideas, the final one that I use on a weekly basis is My Daily Workweek.
This is exactly what it says it is. It’s your week in a nutshell.
Give or take, I spend a lot of time on this board, but I also take it quite loosely. When I’m not planning my year or quarter (and let’s face it, that only happens a couple times a year), I’m probably coming up with a product idea, creating content, or working on a marketing channel.
I usually don’t like to structure my week too hard now that I’ve been doing this for 18 months. I have a good feel of my skills, how long it takes to do certain tasks, and what it takes to get there.
But it still motivates me to know what my daily and weekly tasks and projects are. I realized there’s some super small 1-minute tasks that I’m just too lazy to do, but still need to check off. For example, going into my Facebook group and disabling commenting on yesterday’s thread is among one of those tasks.
But guess what?!
That only takes a good 10 seconds — or less!
So I use this board as a reminder to tell myself that there are some 1-minute and 5-minute tasks that I should do. Honestly, these small tasks can give you a motivational push when you can finally check something off your to-do list. It doesn’t take long, but you won’t want to focus your days on these small tasks.
I lay out my week with these four types of work currently:
- 1-minute tasks
- 5-minute tasks
- 20-30 minute tasks
- Big projects
Usually, most of my tasks fall under one of these categories, with 1-and-5 minute tasks being the easiest to tackle, but also having the least impact on my blog.
The 20-and-30 minute tasks usually include writing a newsletter or something of that caliber.
Then there are the big projects. Usually, a project I work on that spans at least a week or two, but these also have the biggest impact on my blog!
These are the top 5 boards I’ve used at one point or another. You can really use Trello to manage anything in your life. I mainly use it for blogging now, but I can see myself building boards for my personal and travel life soon.
I’m in the process of finishing up a Trello Board and Card Templates Kit for you and here’s a sneak of the boards that are included in this productivity arsenal.
The reason you’re overwhelmed is that you have NO STRUCTURE. And with Trello, it’s impossible to be overwhelmed.
If you’ve been blogging for a few months, you probably just need a tad bit more structure to go from hot mess blogger to boss blogger.
It’s free to sign up for a Trello account and start creating boards today. I know it can be a lot of work to figure it out yourself so I’ve re-created the exact Content Workflow Trello board template I use to batch my content creation.
If you enter your email and name below, you can get instant access to it for free.